About the Opportunity

Are you a recent graduate based in Surrey or South West London, eager to launch your professional career in a supportive and growth-oriented environment? A well-established organization is currently seeking an Operations Administrator to join their team in London. This is an exceptional entry-level opportunity designed specifically for graduates who are ready to apply their academic knowledge, enthusiasm, and fresh perspective to a real-world business setting. The role offers hands-on exposure to the inner workings of business operations, providing a solid foundation for long-term career development.

About the Company

The hiring organization operates within a fast-paced and evolving industry, maintaining a strong presence across the United Kingdom. Known for investing in early-career talent, the company provides structured onboarding, mentorship from experienced professionals, and a collaborative culture that encourages new ideas. The team values initiative, attention to detail, and a genuine willingness to learn, making it an ideal environment for graduates taking their first steps into the professional world.

Role Overview

As an Operations Administrator, you will play a critical role in supporting the day-to-day operational functions of the business. You will work closely with cross-functional teams including finance, HR, facilities, and supply chain to ensure smooth workflow and efficient administrative processes. This position offers broad exposure to multiple business functions, giving you a comprehensive understanding of how organizations operate at a fundamental level. You will be entrusted with meaningful responsibilities from day one, while receiving the guidance and training needed to excel.

Key Responsibilities

Coordinate and manage daily administrative operations, ensuring all processes align with company policies and procedures.
Maintain and update internal databases, spreadsheets, and management information systems, ensuring data accuracy and integrity across all records.
Prepare regular operational reports, performance summaries, and status updates for senior management, presenting findings in clear and actionable formats.
Assist in the procurement process, including vendor communication, purchase order creation, invoice tracking, and budget monitoring using tools such as SAP or Oracle.
Support facilities management activities, including office supplies inventory, equipment maintenance scheduling, and liaison with building management and external service providers.
Organize and coordinate internal meetings, workshops, and team events, handling venue booking, calendar management, catering arrangements, and audio-visual setup.
Serve as a first point of contact for internal queries related to operational processes, escalating complex issues to appropriate department heads in a timely manner.
Assist with onboarding logistics for new employees, including workspace preparation, IT equipment coordination, and distribution of welcome materials and access credentials.
Monitor and track key operational metrics using tools such as Microsoft Excel, Power BI, or Google Sheets, identifying trends and flagging anomalies for review.
Contribute to process improvement initiatives by documenting existing workflows, identifying inefficiencies, and proposing practical solutions to enhance productivity.
Ensure compliance with health and safety regulations, data protection policies (GDPR), and internal audit requirements across all administrative functions.

Work Environment and Culture

The company operates from a modern office in central London, offering a hybrid working model that combines in-office collaboration with flexible remote working days. The workplace culture emphasizes teamwork, open communication, and continuous learning. Regular team check-ins, knowledge-sharing sessions, and professional development workshops are embedded into the working rhythm. The organization is committed to diversity and inclusion, fostering an environment where every team member feels valued and empowered to contribute. Dress code is business casual, and the office features breakout areas, quiet zones, and well-stocked kitchen facilities to support a comfortable and productive atmosphere.

Candidate Requirements

Recent graduate with a bachelor's degree in Business Administration, Management, Economics, or a related discipline from a recognized university.
Based in Surrey or South West London, with the ability to commute to the London office as required by the hybrid working schedule.
Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines consistently.
Excellent written and verbal communication skills, with confidence in interacting with colleagues at all levels of the organization.
A proactive and self-starting attitude, demonstrating initiative and a genuine desire to learn new skills and take on challenges.
High attention to detail and a commitment to producing accurate, high-quality work.
Positive, professional demeanor with strong interpersonal skills and a collaborative mindset.

Technical Skills and Tools

Proficiency in Microsoft Office 365, particularly Excel (pivot tables, VLOOKUP, conditional formatting), Word, PowerPoint, and Outlook.
Familiarity with collaboration and project management tools such as Microsoft Teams, Slack, Trello, or Asana.
Basic understanding of enterprise resource planning (ERP) systems such as SAP, Oracle, or Microsoft Dynamics is advantageous.
Working knowledge of data visualization tools like Power BI or Google Data Studio is a plus.
Experience with document management systems and cloud storage platforms such as SharePoint, Google Drive, or Dropbox.
Comfortable working with CRM platforms such as Salesforce or HubSpot for basic data entry and reporting tasks.

Benefits and Compensation

Competitive entry-level salary in the range of £25,000 to £28,000 per annum, commensurate with qualifications and relevant internship experience.
Hybrid working arrangement with two to three days per week in the London office and the remainder remote.
25 days of annual leave plus UK bank holidays.
Company pension scheme with employer contributions in line with auto-enrolment regulations.
Structured graduate development programme with quarterly progress reviews and access to professional training courses.
Private health insurance and employee assistance programme after successful completion of probation.
Travel support including season ticket loan for commuting within London.
Regular social events, team-building activities, and networking opportunities with other graduates and senior leaders.

Career Growth Opportunities

This Operations Administrator role is designed as a launchpad for ambitious graduates. High-performing individuals will have clear pathways to progress into specialized areas such as operations management, project coordination, supply chain analysis, or business analysis within 18 to 24 months. The company actively supports professional development, offering funding for relevant certifications including PRINCE2 Foundation, CMI Level 3 in Management, and Microsoft Office Specialist qualifications. Mentorship pairing with senior team members ensures ongoing guidance and career planning support throughout your journey with the organization.

How to Apply and Next Steps

Applications are being reviewed on a rolling basis, with the position expected to be filled by the end of the current month. To apply, please submit your up-to-date CV through the online application portal. Shortlisted candidates will be contacted within five working days for an initial telephone screening with a recruitment consultant from Michael Page. This will be followed by a video interview with the hiring manager and a final-stage assessment center involving a group exercise and competency-based interview. Early applications are strongly encouraged as the position may close before the advertised deadline depending on the volume of responses received.