Hiring Mechanical Operations Coordinator in Louisville, Kentucky

AirPro Mechanical Services is a leading regional provider of commercial and industrial HVAC installation, long-term mechanical maintenance, and system retrofit services, with 12 years of experience serving over 200 clients across Kentucky and southern Indiana, including manufacturing plants, healthcare facilities, K-12 school districts, and large commercial real estate portfolios. Our team of 85 field technicians, 12 project engineers, and 7 operations coordinators is dedicated to delivering reliable, code-compliant mechanical solutions that minimize client downtime and reduce long-term operating costs.

We are currently hiring a Mechanical Operations Coordinator to join our Louisville-based team, supporting end-to-end coordination of mechanical projects across our corporate downtown headquarters, 7 regional plant sites, 12 approved supplier manufacturing facilities, and our dedicated mechanical division field offices. This hybrid role is structured to give you flexibility to complete administrative planning, reporting, and stakeholder coordination remotely 2–3 days per week, but you will be required to travel to project sites, supplier facilities, and division offices 3–4 days per week, with occasional overnight travel for multi-site project launches or critical system outage responses. The ideal candidate has 3–5 years of experience in mechanical operations, construction project coordination, or HVAC field services, and is comfortable navigating both office and industrial work environments.

Your core responsibilities will include:
1. Coordinate end-to-end lifecycle for 8–12 concurrent commercial and industrial HVAC and mechanical system projects, tracking milestones, budget adherence, and on-time delivery to meet 95% of client SLA targets for project completion.
2. Conduct weekly site audits at plant and client locations to verify compliance with OSHA safety standards, local Kentucky building codes, and AirPro internal quality protocols, documenting findings and driving resolution of any gaps within 48 hours.
3. Serve as the primary point of contact between our mechanical division field technicians, corporate engineering teams, and third-party suppliers to resolve material delays, design clarifications, and on-site installation challenges, reducing project downtime by an average of 12% per quarter.
4. Maintain and update project records in SAP, Jira, and AutoCAD, ensuring all documentation (as-built drawings, inspection reports, client sign-offs) is accurate and accessible for future maintenance and audit purposes.
5. Support the procurement team by validating supplier bids, conducting on-site supplier facility audits to verify quality control processes, and negotiating delivery timelines for high-value mechanical components, reducing supply chain delays by 10% annually.
6. Prepare and deliver weekly progress reports to senior leadership, clients, and cross-functional stakeholders, summarizing project status, budget variances, risk factors, and mitigation plans for all active assignments.
7. Coordinate training and onboarding for new field technicians joining the mechanical division, developing role-specific training materials and scheduling shadowing shifts with senior team members to reduce new hire ramp-up time by 20%.
8. Manage the annual maintenance schedule for 15+ client facilities, scheduling routine inspections, filter replacements, and system performance testing to reduce unexpected mechanical failures by 18% year over year.

Our work environment prioritizes collaboration, safety, and work-life balance, with no toxic hustle culture or expectation of after-hours work unless there is an active critical system outage at a client site. We maintain a flat hierarchy where operations coordinators are empowered to make on-the-ground decisions without waiting for multiple layers of approval, and hold monthly cross-departmental syncs to share lessons learned from recent projects. You will have access to a dedicated mentor from our senior operations leadership team for your first 6 months to support your onboarding and professional development.

To qualify for this role, you must have a valid driver’s license and clean driving record for travel to site locations, be comfortable working in industrial environments with standard PPE requirements (hard hat, safety glasses, steel-toe boots provided by AirPro), and have strong proficiency in at least 3 of the following tools: SAP, Jira, AutoCAD, Microsoft Project, or Salesforce. You must also be familiar with OSHA 10/30 safety standards and Kentucky state mechanical and building codes. A bachelor’s degree in Mechanical Engineering, Construction Management, or a related technical field is preferred, but equivalent hands-on experience in mechanical operations will also be considered.

We offer a competitive total rewards package to support your financial well-being and professional growth. The base salary for this role ranges from $62,000 to $78,000 per year, adjusted for your level of experience and relevant industry certifications. In addition to base pay, you will receive a quarterly performance bonus of up to 10% of your base salary, tied to project on-time delivery rates, client satisfaction scores, and safety audit compliance. Benefits include 100% employer-paid medical, dental, and vision coverage for you and your dependents, 12 days of paid time off in your first year (increasing to 18 days after 3 years of tenure), 10 paid company holidays, a 401(k) plan with 4% employer match, and a $1,500 annual stipend for professional development, including certification courses, conference attendance, or continuing education. We also provide a company vehicle for all site travel, a fuel card, and all required personal protective equipment at no cost to you.

This role offers a clear path for career advancement within AirPro: over 60% of our current senior operations managers and project directors were promoted from mechanical operations coordinator positions within 2–3 years of joining the team. You will have the opportunity to earn industry-recognized certifications (such as PMP, OSHA 30, or HVAC Excellence certifications) fully covered by our professional development stipend, and to expand your scope to oversee cross-regional projects in Indiana and Ohio as you gain experience.

Our hiring process for this role is designed to be transparent and efficient, with no unnecessary interview rounds:
1. Initial 30-minute screening call with our HR Business Partner, completed within 3 business days of submitting your application, to discuss your background and answer questions about the role.
2. 45-minute technical interview with the Mechanical Operations Director and a senior project manager, scheduled within 5 business days of the screening call, to walk through a sample project scenario and discuss your experience with relevant operational tools.
3. 30-minute final interview with our Chief Operating Officer and Louisville site leadership team, scheduled within 3 business days of the technical interview, to align on team culture and long-term role goals.
4. Verbal and written offer extended within 2 business days of the final interview, with a start date flexible to your current employment timeline, typically within 2–4 weeks of offer acceptance.

To apply, send your resume and a brief 2–3 sentence note detailing your experience with mechanical project coordination or HVAC field operations to [email protected] with the subject line "Mechanical Operations Coordinator Application – [Your Full Name]". We review all applications on a rolling basis, and will reach out to qualified candidates within 5 business days of receiving your submission.